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Holidays and sickness

Registration of holidays and illness
All absence due to illness, holidays, etc. must be registered in the department.

Illness
Absence due to illness, etc. must be registered in the department by sending an email to eng@au.dk. Also, in case of illness, you must send an email on the morning of your first day of illness to eng@au.dk and to your closest leader. Do not forget to send an email to eng@au.dk again when you are back to work.

Standard registration
At the beginning of each holiday year, all employees will have their earned holidays and special holidays standard registered. If you wish to use your holidays in other weeks than those standard registered, you must have it approved by your head of section. You must then send an email to eng@au.dk with the approval from the head of section along with an indication of what dates you want changed.
Notice: You can only change future dates so any changes must be done before we get to the dates that you want to have changed.

  • 3 weeks in July/August (weeks 29, 30 and 31)
  • 1 week in October (week 42)
  • the days between Christmas and New Year
  • the days before Easter

The five special holidays are registered as "standard holidays" in week 7.


Danish Public Holidays

  • Christmas (24, 25 and 26 December)
  • New Year’s Eve (31 December)
  • New Year (1 January)
  • Thursday and Friday before Easter and Monday after Easter
  • General Prayer Day (4th Friday after Easter)
  • Ascension Day (40 days after Easter)
  • Pentecost Monday (50 days after Easter)
  • Denmark’s Constitution Day (5 June)

Acces to buildings during the holidays

During the summer holidays, week 42, Christmas and Easter, you will have limited access to the buildings at Finlandsgade 22, Hangøvej and Navitas. Read more below.

Summer 2017

Finlandsgade 22

  • Access to Edison, Kahn, Hopper, Shannon and Turing only with access card in weeks 28-30. Notice that only the main entrances to Edison and Shannon are open in week 27 from 8-15.
  • Mail and parcels will not be delivered or picked up in weeks 28-30.
  • The café in the Nygaard building at Finlandsgade will be closed in weeks 27-33.
  • Fruit will not be delivered in weeks 27-31.
  • The coffee machine in room 207E will be closed in weeks 28-30.
  • IT helpdesk at Katrinebjerg is closed in weeks 28-32.

Foulum

  • The canteen is closed in weeks 29-31.


Hangøvej 2

  • Access to Hangøvej 2 only with access card from week 27-30.
  • Mail and parcels will not be delivered or picked up in weeks 28-30.
  • Fruit will not be delivered in weeks 27-31.
  • IT helpdesk at Katrinebjerg is closed in weeks 28-32.


Navitas

  • Access to level 3 and 4 only with access card in weeks 28-30.
  • Mail and parcels will not be delivered or picked up in weeks 28-30.
  • The canteen is closed in weeks 28-31.
  • Fruit will not be delivered in weeks 27-31.
  • IT helpdesk at Navitas is closed from week 28-32.

Week 42 2017

For the period 16–20 October 2017:

  • The canteen at Navitas and the café in the Nygaard building are closed.
  • There will be no fruit for employees.

Christmas 2016

For the period 23 December 2016 – 1 January 2017, both days included.

  • Access to Navitas, Hangøvej and Finlandsgade 22 (Edison, Kahn, Codd and Shannon) only with keycard and pin code.
  • Post Nord will not deliver mail and parcels to Finlandsgade 22 and Hangøvej 2.
  • The internal mail system at AU will not collect or deliver mail at Navitas, Finlandsgade 22 and Hangøvej 2.
  • Local IT helpdesks are closed. Contact the IT department at 8715 6068 or 8715 4010 instead.
  • The Café in the Nygaard building will be closed.
  • The canteen at Navitas is closed from 23 December to 1 January 2017 and will have a limited selection in the days before Christmas.
  • The canteen in Foulum will be closed from 23 December to 1 January 2017.
  • There will be no fruit for employees.
  • The coffee machine at Finlandsgade 22, room 207E will be closed.
  • Cleaning will be minimal.

Easter 2017

For the days before Easter (10-12 April):

  • Access to Finlandsgade 22 (Edison, Codd, Kahn and Shannon) and Hangøvej 2 only with keycard.
  • Access to Navitas, levels 3 and 4 only with keycard. The main entrance is open as usual. 
  • The reception at Finlandsgade 22 is closed.
  • Mail and parcels are not delivered or collected at Finlandsgade 22 and Hangøvej 2.
  • The café in the Nygaard building and the canteen at Navitas are closed.
  • There is no fruit for employees.
  • The coffee machine at Finlandsgade 22, room 207E is closed.
  • The IT helpdesks at Navitas and Katrinebjerg are closed.


Notice that everything is closed during the public holidays.

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