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Holidays and sickness

Registration of holidays and sickness
Absences due to any kind of sickness, holidays etc. must be registered in the department. You register absence by sending an email to eng@au.dk.

In case of sickness, you must send an email on the morning of the first day of sickness to your head of section/supervisor, closest colleagues and the secretariat. Do not forget to send an email again when you are back to work.

Employees in Foulum register absence in ARS.


Standard registration
It is expected that all employees who have the right to vacation with pay use their vacation in the vacation year (May 1 – April 30). At the end of the vacation year, all vacation (with pay) that has not been used will be registered like this:

  • 3 weeks in July (weeks 29, 30 and 31)
  • 1 week in October (week 42)
  • the days between Christmas and New Year
  • the days before Easter

The five special holidays are registered as "standard holidays" in week 7.


Danish Public Holidays

  • Christmas: 24, 25 and 26 December
  • New Year’s Eve (31 December)
  • New Year (1 January)
  • Thursday and Friday before Easter and Monday after Easter
  • General Prayer Day (4th Friday after Easter)
  • Ascension Day (40 days after Easter)
  • Pentecost Monday (50 days after Easter)
  • Denmark’s Constitution Day (5 June)


Acces to buildings during the holidays

During the summer holidays, week 42, Christmas and Easter, you will have limited access to the buildings at Finlandsgade 22, Hangøvej and Navitas. Read more below.

Easter 2016

For the days before Easter:

  • Access to Finlandsgade 22 (Edison, Kahn and Shannon) only with keycard on 23 March 2016.
  • Access to Navitas: the glass doors on level 3 and 4 will be locked so keycard is necessary on 23 March 2016.
  • The reception at Finlandsgade 22 will be closed.
  • Post Danmark will not deliver mail and parcels to Finlandsgade 22 on 23 March 2016.
  • The internal mail system at AU will not collect or deliver mail to and from Finlandsgade 22 on 26 March 2016.
  • The café in the Nygaard building and the canteen at Navitas will be closed.
  • There will be no fruit for employees.
  • The coffee machine at Finlandsgade 22, room 207E will be closed.
  • The IT helpdesks at Navitas and Finlandsgade are closed.

Summer 2016

Finlandsgade 22

  • Access to Edison, Kahn, Hopper and Shannon only with access card in weeks 28-30. Notice that only the main entrances to Edison and Shannon are open in week 27 from 8-14.
  • Mail and parcels will not be delivered or picked up in weeks 28-30.
  • The café in the Nygaard building at Finlandsgade will be closed in weeks 27-33.
  • Fruit will not be delivered in weeks 27-31.
  • The coffee machine in room 207E will be closed in weeks 28-30.
  • IT helpdesk at Katrinebjerg is closed in weeks 28-31.

Foulum

  • The canteen is closed in weeks 29-31.


Hangøvej 2

  • Access to Hangøvej 2 only with access card from week 27-30.
  • Mail and parcels will not be delivered or picked up in weeks 28-30.
  • Fruit will not be delivered in weeks 27-31.
  • IT helpdesk at Katrinebjerg is closed in weeks 28-31.


Navitas

  • Access to level 3 and 4 only with access card in weeks 28-30.
  • Mail and parcels will not be delivered or picked up in weeks 28-30.
  • The canteen is closed in weeks 28-31.
  • Fruit will not be delivered in weeks 27-31.
  • IT helpdesk at Navitas is closed from week 28-31.

Week 42 2016

For the period 17–21 October 2016:

  • The canteen at Navitas and the café in the Nygaard building are closed.
  • There will be no fruit for employees.

Christmas 2016

For the period 23 December 2016 – 1 January 2017, both days included.

  • Access to Navitas, Hangøvej and Finlandsgade 22 (Edison, Kahn, Codd and Shannon) only with keycard and pin code.
  • Post Nord will not deliver mail and parcels to Finlandsgade 22 and Hangøvej 2.
  • The internal mail system at AU will not collect or deliver mail at Navitas, Finlandsgade 22 and Hangøvej 2.
  • Local IT helpdesks are closed. Contact the IT department at 8715 6068 or 8715 4010 instead.
  • The Café in the Nygaard building will be closed.
  • The canteen at Navitas is closed from 23 December to 1 January 2017 and will have a limited selection in the days before Christmas.
  • The canteen in Foulum will be closed from 23 December to 1 January 2017.
  • There will be no fruit for employees.
  • The coffee machine at Finlandsgade 22, room 207E will be closed.
  • Cleaning will be minimal.