Holidays and sickness

As member of staff at the Department of Engineering, please follow the procedures below when you wish to use your holidays or become ill.

Registration of holidays and illness

All absence due to illness, holidays, etc. must be registered in the department.


Absence due to illness, etc. must be registered in the department by sending an email to Also, in case of illness, you must send an email on the morning of your first day of illness to and to your closest leader. Do not forget to send an email to again when you are back to work.

Standard registration

At the beginning of each holiday year, all employees will have their earned holidays and special holidays standard registered. If you wish to use your holidays in other weeks than those standard registered, you must have it approved by your closest leader. You must then send an email to with the approval from the head of section along with an indication of what dates you want changed.
Notice: You can only change future dates so any changes must be done before we get to the dates that you want to have changed.

  • 3 weeks in July/August (weeks 29, 30 and 31)
  • 1 week in October (week 42)
  • the days between Christmas and New Year
  • the days before Easter

The five days of special holiday are registered as "standard holidays" in week 7.

Concurrent holidays

The rules for using regular and special holidays if you follow the concurrent holiday scheme are the same as the ones listed above. If you want to take your holidays at other times than during the standard vacation weeks/days, you must have this approved both by your closest leader and your head of section. Both approvals must be included in your email to

When terminating your employment, all regular holidays must be spent. There may be cases where this is not possible if only standard vacation is registered. In these cases, the employee must make a plan for the remaining days and send the plan to along with an approval from the closest leader and head of section.

Care days

Care days must be spent before the end of the calendar year, otherwise they are lost.

Danish Public Holidays

  • Christmas (24, 25 and 26 December)
  • New Year’s Eve (31 December)
  • New Year (1 January)
  • Thursday and Friday before Easter and Monday after Easter
  • General Prayer Day (4th Friday after Easter)
  • Ascension Day (40 days after Easter)
  • Pentecost Monday (50 days after Easter)
  • Denmark’s Constitution Day (5 June)

Acces to buildings, IT support and canteens during the holidays

During July, week 42, Christmas, Easter and public holidays there is limited access to the buildings as well as to IT support and the canteens. So remember to bring your access card so you can get access to the buildings.